Asia Accounting

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Asia Accounting (Asia Standard) is a management accounting software altered to accommodate special management requirements of enterprises. Asia Standard has been developed and perfected continuously since 2001

The software includes the following operation modules:

General accounting
Accounting for cash and bank deposits
Accounting for sales and receivables
Accounting for purchase and payables
Inventory accounting
Accounting for instruments and tools
Fixed asset accounting
Cost accounting
System management

General accounting
- The general accounting module acts as the central role to receive and process data from other modules. In the general accounting module, user may:
  - Establish plans for sales, costs, liabilities and collection of data and make a report to compare the plan and implementation.
  - Update the accounting vouchers and periodic accounting entries.
  - Perform allocation entries and automatically transfer at the end of periods.
  - Aggregate data from other modules to generate books, accounting reports and tax reports.
- Input vouchers:
  - Accounting votes
  - 2 exchange rates accounting votes
  - Automatic closing entries
  - Automatic allocation entries
  - Off balance sheet entries
  - Accounting of multiple groups of accounting entries, including 1 debit/multiple credits or 1 credit/multiple debits in one voucher.
  - Copying the information of one voucher to another voucher.
- Financial statements
  - Trial balance
  - Balance sheet
  - Income statement
  - Cash flows statement
  - Notes to the financial statements
  - The financial statements have analysis reports for several periods and comparisons between the companies and departments.
  - The financial statements are set up fully under the Decision No. 15 and Decision no. In addition, the software allows users to define formulas for the reports.
- Accounting books
  - Accounting books in the form of general journal
  - Accounting books in the form of book entry vouchers
  - There are all forms and books under the Decision No. 15 and Decision no.48.
- Tax reports
  - List of purchase vouchers
  - List of sales vouchers
  - Log of refundable tax, tax exemption or deduction
  - VAT declaration
  - CIT declaration
  - Tax reports are in the forms specified in the Circular No. 60/2007/TTBTC
  - It also enables to export data into the list of purchase vouchers and sales vouchers in the format of HTKK2.5.2 to import to HTKK 2.5.2 software.
- Management and analysis reports
  - The software provides management reports and analysis for several periods by department and subsidiary
  - It allows users to set the formula to retrieve data for the reports
- Tracking of off-balance accounts
  - The program allows users to enter the value of off balance accounts
  - Off balance sheet entries
  - Detailed reports of off balance sheet entries
- Tracking of plans for revenue, expenses, liabilities
  - Making the monthly plans for revenue, expenses, liabilities
  - Making the report on comparison between the plan and implementation
Accounting for cash and bank deposits
- The module of accounting for cash and bank deposits is used to track expenditures and payments related to cash, bank deposits and loans. This module allows users to
  - Update vouchers of expenditures and payments by customer, contract, sale and purchase invoice, expense item from the cash fund or bank deposits
  - Track the balance of advance payment orders and make advance payments
  - Update and monitor bank loan contracts and loans of individuals and organization; track loans, interest and loan payments
- Input vouchers:
  - Receipts
  - 2 exchange rates receipts
  - Payment orders
  - 2 exchange rates payment orders
  - Credit notices
  - Debit notices
  - Foreign currency vouchers in 2 exchange rates
  - Reimbursement payment slips
- Collection/Payment in cash and bank deposits
  - Tracking detailed collections/payments by sales or purchase invoice
  - It also allow collection and payment to many customers and suppliers in one payment voucher
  - In case of direct payment for expenses, the program allows users to declare input VAT invoices for input tax report
  - For transactions in foreign currencies, it enables the management and accounting in the actual exchange rate. Automatic calculation and accounting of foreign exchange differences between the accounting exchange rate and the billing exchange rate
  - Allowing users to print authorizations in a manually edited form
- Tracking loans
  - Allowing users to update loan agreements (contracts)
  - Carrying out the loan and loan payment for each contract
  - Tracking the interest and maturity of each contract
- Reimbursement payment
  - Updating the balance of advance payment bills
  - Reimbursement for advance payments, tracking the balance of each advance payment bill after each reimbursement
- Report on cash and bank deposits
  - The cash book and cash book printed everyday
  - Cash receipt journal
  - Cash payment journal
  - Sub ledgers
  - T ledger
  - Trial balance of the accounts by day
  - Sub-account trial balance of an account
  - Cash flows statement
  - Report on cash on hand and bank deposit balances
  - List of vouchers
  - List of vouchers of an account by reciprocal account/customer/product/contract/department/cost item
  - All entries of an account by reciprocal account/customer/product/contract/department/cost item
- Loan report
  - Interest worksheet by contract
  - Report on the repayment and maturity of the loan contracts
  - List of contracts due and overdue
  - Loan sub ledger
Accounting for sales and receivables
- The module of accounting for sales and receivables provides monitoring functions and processes transactions related to sales and receivables.
- The functions of this module:
  - Updating sales invoices for goods and services, customer orders, sale return vouchers, debt offsetting vouchers. When filling an invoice, the receipt notes can be seen for price reference.
  - Updating list of price and tax rates
  - Tracking aggregate and detailed goods sold.
  - Tracking sales by department, store, salesperson and contract.
  - Tracking the VAT of goods sold.
  - Keeping track of account receivables, the situation of collection and customer liabilities.
  - The module of accounting for sales and receivables is linked to the module of accounting for cash and bank deposits to generate the liabilities reports and transfer the data to the inventory accounting module and the general accounting module
- Input vouchers:
  - Sales orders
  - Sales invoices cum delivery notes
  - Sale return notes
  - Service invoices
  - Other receivable vouchers
  - And other output VAT invoices
  - Allocation of receivables to the invoices
- Sales operations
  - It manages price details for each item, the effective date and automatically retrieves the sale price onto invoices
  - It also allows to record customer orders and sales invoices from already made sales orders
  - It keeps track of the details of sales invoices by employee/sales department or contract as well
  - The software further allows sales from multiple warehouses and shipments. Users can set to allow delivery upon negative inventory
  - It automatically calculates and transfers the taxes to the list of sales invoices
  - It accounts and records sales discounts as prescribed
  - Users are allowed to print sales invoices, delivery notes in the prescribed form or the the form of the MOF
- Receivables:
  - Users are enabled to make adjustments, debt clearing entries with customers and suppliers
  - It allocates receivables for sales invoice from the goods payment vouchers (receipt notes, credit notices, etc.)
  - It also keep track of receivables by customers, transaction, contract, invoice
- Sales reports
  - Sales ledger
  - Sales sub ledger
  - List of sales invoices
  - List of sales invoices by customer, transaction - contract, receipt and delivery code.
  - Sales reports
  - Report on sales analysis by time
  - Report on sales analysis by sales price
  - Group sales report under two criteria
  - Report on the implementation of sales orders
  - List of sale returns
  - Total sale returns
- Receivable report by customer
  - Receivable sub ledger
  - Debt comparison minute
  - Receivable trial balance of one account and multiple accounts
  - Receivable trial balance by customer, transaction and vice versa
  - Receivable trial balance by customer, project and vice versa
  - Total beginning/closing receivable balances
- Receivable Report by invoice
  - List of receivables by invoice
  - List of collection by invoice
  - List of receivables of the invoices by maturity
Accounting for purchase and payables
- The module of accounting for purchase and payables provides monitoring functions and processes transactions related to purchase and payables.
- The functions of this module:
  - Updating receipt notes, import notes, purchase cost notes, notes of returns to suppliers, debt offsetting vouchers.
  - Tracking aggregate and detailed goods purchased by commodity, supplier and contract.
  - Keeping track of account payables, the situation of payment and and payables to suppliers.
  - Tracking the VAT of goods purchased.
  - The module of accounting for purchase and payables is linked to the module of accounting for cash and bank deposits to generate the liabilities reports and transfer the data to the inventory accounting module and the general accounting module
    Input vouchers:
- Input vouchers:
  - Purchase orders
  - Receipt notes
  - Import notes
  - Purchase cost notes
  - Notes of returns to suppliers
  - other payable vouchers
  - And other input VAT invoices
  - Allocation of payables to the invoices
- Purchase operations
  - It allows to fill in purchase orders to suppliers and purchase notes, and import notes from already made purchase orders
  - It also keeps track of receipts, imports by transaction, contract and shipment
  - The purchase costs can be recorded with purchase notes or into another cost slip. The program supports cost allocation functions
  - It supports input VAT declaration and updates on the list of purchase invoices as well
- Payables:
  - Users are enabled to make adjustments, debt clearing entries with customers and suppliers
  - It allocates payables for purchase invoices into payment vouchers (payment notes, debit notices, etc.)
  - It also keep track of payables by customers, transaction, contract, invoice
- Purchase reports
  - Purchase ledger
  - List of receipt notes
  - List of purchase invoices by supplier, transaction - contract, type of receipt and commodity.
  - Synthesis of goods purchased
  - Report on the implementation of purchase orders
  - Group purchase report under two criteria
- Payable report by invoice
  - Payable sub ledger
  - Payment ledger for purchase orders
  - T total payable ledger
  - Payable trial balance of one account and multiple accounts
  - Payable trial balance by supplier, transaction and vice versa
  - Total beginning/closing payable balances
- Payable report by invoice
  - List of payables by invoice
  - List of payments by invoice
  - List of payables of the invoices by maturity
Inventory accounting
- The functions of this module:
  - Updating receipt notes, purchase - import notes, other receipt notes, delivery for production, delivery for warehouse transfer, delivery for sales and other delivery.
  - Tracking current inventory and ending inventory.
  - Costing of inventory: Monthly average, moving average, first in first out, and specific identification.
  - Track inventory in the tree view. Material code length of 16 characters
  - Tracking costs in VND and foreign currencies.
  - The module of inventory accounting is capable of linking data with data can be linked to the modules of sales accounting, purchase accounting, cost accounting and general accounting.
- Input vouchers:
  - Receipt notes
  - Delivery notes
- Inventory management
  - Pricing and updating costs under many methods: Monthly average, moving average, first in first out, and specific identification pricing.
  - Managing maximum and minimal inventory
  - Allowing inventory management by shipment
  - Allowing declaration of finished product assembly and delivery under the assembly information
  - Inventory management under 2 units
- Report on goods received
  - List of receipt notes
  - List of receipt notes of a commodity
  - List of receipt notes of a commodity category by receipt/delivery type
  - List of receipt notes by commodity
  - Synthesis of goods received
  - Commodity category receipt report under two criteria
  - List of receipt notes for commodity grouped by supplier
  - List of value of imported products grouped by customer and contract.
- Report on goods delivered
  - List of delivery notes
  - List of delivery notes of a commodity or supply
  - List of delivery notes for commodity grouped by customer
  - List of delivery notes for commodity grouped by transaction/contract
  - List of delivery notes for commodity grouped by receipt/delivery type
  - List of delivery notes by commodity category
  - List of delivery notes by product/work
  - Commodity category delivery report under two criteria
  - List of delivery notes for commodity categories by customer and receipt/delivery code.
  - Synthesis of goods delivered
  - Synthesis of goods delivered by product/work
- Inventory report
  - Warehouse tags/Material sub ledger
  - Querying inventory of supplies
  - Synthesis of receipt, delivery and inventory
  - Synthesis of receipt, delivery and inventory by shipment
  - Inventory report
  - Inventory report by warehouse
  - Current inventory report
  - Beginning inventory report
  - Inventory report by receipt note (FIFO price)
  - The average monthly price list
Accounting for instruments and tools
- The module of accounting for instrument and tools provides functions to update and monitor instrument and tools, delivery of instrument and tools for use, report on damaged instrument and tools, and calculation for allocation of instrument and tools.
- Input vouchers:
  - Delivery notes for instruments and tools
  - Report on damaged instruments and tools
- Functions
  - Updating multiple-allocating delivery notes of instrument and tools
  - Automatic calculation and allocation of the value into cost.
  - Keeping track of the allocation periods and duration of use.
  - Tracking by using department and report on damaged instrument and tools
- Report on instruments and tools
  - The list of delivery notes for instruments and tools
  - Report on damaged instruments and tools
  - Report on allocation of instruments and tools and the residual value
  - Synthesis report on the delivery of instrument and tools for the departments
  - Synthesis report on instrument and tools used by the departments
  - Allocation of instrument and tools
  - Book for monitoring instrument and tools in the place of use
Fixed asset accounting
- Functions
  - Tracking the cost of fixed assets, depreciation, residual value, capital, using department, purposes of use, manufacturing country, start use date.
  - Monitoring increase and decrease on fixed assets and reasons.
  - Keeping track of the process of changing the cost and transfer of the using departments
  - Calculating depreciation, depreciation allocation and creating entries of depreciation allocation
- Input data
  - Declaration of fixed assets
  - Change on the cost of fixed assets
  - Declaration on stop depreciating fixed assets
  - Declaration on decrease of fixed assets
  - Depreciation calculation and allocation
- Fixed asset reports
  - Asset tags
  - Depreciation calculation Worksheet
  - Spreadsheet of depreciation by capital source
  - Detailed fixed asset report
  - Report on fixed asset inventory
  - Report on fixed asset inventory by capital source
  - Report on fixed asset increase and decrease
  - Report on fixed asset increase and decrease by capital source
  - Depreciation allocation table
  - Depreciation allocation table by using department
  - Printing the list of fixed assets
Cost accounting
- Functions
  - Declaring and updating parameters (norms and coefficients, etc.) needed for cost calculation
  - Tracking (gathering) costs (materials, labor instrument and tools, the low price perishable goods, salaries, depreciation, distributed expenses) by using department (departments, workshops, products, orders), according to the case (contracts, projects, scheme, etc.)
  - Allocating automatically costs into products in different criterion or ratio of users.
  - Tracking expenses by expense item: office, electricity, telephone, travel, etc.
  - Costing products under the selected method, including Norms, ratio method, simple method, direct costs, step-down method by production stage, process and technology.
  - Depending on the requirements, the program will be modified to calculate costs in accordance with the characteristics of the company.
- Cost reports
  - Cost report by sub-account
  - Cost report by transaction - contract
  - Cost report by cost item
- Simple cost price
  - Entering the closing value of unfinished products
  - Costing and updating receipt notes of finished products
  - Costing journal, costing tags
  - Business and product cost journal
- Normal cost pricing
  - Updating norms of salary and material
  - Updating the closing value of unfinished products
  - Costing and updating receipt notes of finished products
  - Quotation for plan
  - Costing journal, costing tags
  - Business and product cost journal
- Cost coefficient
  - Updating standard coefficient
  - Updating the closing value of unfinished products
  - Costing and updating receipt notes of finished products
  - Costing journal, costing tags
- The cost of construction works
  - List of documents by construction work
  - List of production costs by construction work
  - Report on business results by construction work (Income report Section 4)
  - The cost of projects Part I (Production cost and actual cost)
  - List of production costs and the cost of construction works
  - Journal of detailed use of construction machines