
OVERVIEW OF THE SOLUTIONS
GOALS & OBJECTS
- These solutions are made to manage activities of the enterprise in a unified, focused and inheritable process: From purchase and sales of tours - tickets – visa services; Management of receivable and payable debts; Management & sales analysis of services providing; Management of cost, fixed assets, instruments and tools etc. to Management of Human resources & Payroll calculation.
- Target clients who may refer and use these solutions are companies doing business in the fields of tourism; visa service & ticket selling.
OPERATIONAL MODULES
The solutions system includes several modules, which can operate independently or can be connected together to automatically share information with others to create a centralized and unified management system.
- System management
- Sales management
- Ticket selling management
- Visa services management
- Tours management
- Finance - Accounting management
- Cash & banking
- Goods/services purchasing and payables
- Services selling and receivables
- Tour cost & price management
- Inventories
- Fixed assets, instruments and tools
- Summary & financial statements, tax reports
- Human resources management and payroll calculation
- Human resources management
- Payroll calculation
DATA MANAGEMENT AND CONNECTION
- Data connection model among departments in the company

- Working and online data management model of different subsidiaries

- Accessing and viewing reports models from outside the office

FEATURE DETAILS
SALES MANAGEMENT

- Departments have separated sales statistics, customer lists, and detailed permissions to each user.
- All departments operate through the same software, but the information is confidential through decentralized functions.
TICKET AND VISA DEPARTMENT

Ticket department:
- The data input includes the following information: Customer information consists of:
- Company name, phone number, tax code etc.
- Flight details, airline, ticket number, price (net price/fee/ net price + fee) ...
- Customer information management, including: Information of ticket holder, invoice information, birthdays, airline member number, ID/ passport ...
- Invoice information include:
- Customer information / forms of payment (cash, check, card, bank transfer) / flight / showing two currencies on the Invoice (USD, VND) / founder / date ...
- Managing tickets return/exchange
- Expenditure tracking by invoice/ ticket / Customer Name
- Pricing management by each invoice (net price/fee/ net price + fee)
- Reports supporting ticket department management:
- Reports on tickets for which invoices have not been made
- Reports on the implementation of invoices
- Detailed business reports on ticket sale of each airline (including capital / fees / commissions)
- Synthesis reports on ticket selling (revenue / profit and loss)
- Income reports by timeline: week / month / quarter / year
- …
VISA department:
- Inputting data (customer information, visa expire date, service date, price: net/sale)
- Invoice making: Detail customer information (date of requesting passport services / date for returning the passport)
- VISA department reports:
- Reports on the implementation of visa by customer names (implemented/unimplemented)
- Visa Expiration Date (whether it expired or not: from ‘date’ to ‘date’, single or multiple entry visa /visa symbols / entry date / name of entry gate)
- Synthesis reports on visa by timeline: week / month / quarter / year
- Reports on visa by location
- …
TOUR DEPARTMENT
Outbound tours implementation process

- Customer information management:
- Free Independent Travelers (FIT)
- Group Inclusive Tour (GIT) (managing and caring group leaders)
- Tour information management, including:
- Tour numbers, tour names, departure date, end date, ...
- Each tour will include the tourist list. The information include: customer code, customer name, date of birth, gender, nationality, ID / passport, agent / FIT / GIT / corporation customers
- Managing information of group/company representatives (basis for invoice issuance)
- Managing the total number of tourists:
- Making tour estimation
- Making services list
- Setting up entry screen of service fee for each tour
- Quotation for consultancy services: Notifying about the due date of quotation sending à notifying in the form of reports.
- Group quotation: Notifying about the due date of quotation sending à notifying in the form of reports.
- Handling over to group leaders: Notifying about the due date of making settlements à notifying in the form of reports.
- Booking:
- Dividing by tours (e.g.: Taiwan, China, Singapore etc.)
- Notifying about the deadline for depositing or tickets issuing à notifying in the form of reports.
- When making a deposit, the system will switch to the “Deposit” page àreporting on the bookings which have been deposited.
- If not making a deposit, the system will change the status to “Booking Cancelled” à the program will be discarded automatically.
- When issuing a ticket, the system will switch to the “Ticket issuance” page à reporting on the bookings which have been issued.
- Departure schedule & seats update: allowing seats exchange
- Allowing file attachments of tour information and contracts (if necessary).
- Report system:
- Tour settlement reports
- Business reports: by employees (based on tour settlements)
- Reports on profit / loss according to tour details
- General business reports by timeline like week / month / quarter / year
- …
Inbound tours implementation process

- Customer information management function includes: FIT & GIT (managing and caring group leaders for GIT)
- Tour information declaration function includes:
- Tour numbers, tour names, departure date, end date, ...
- Each tour will include the tourist list. The information include: customer code, customer name, date of birth, gender, nationality, ID / passport, agent / FIT / GIT / corporation customers
- Managing information of group/company representatives (basis for invoice issuing)
- Managing the total number of tourists
- Based on detailed tour information, the Tour Coordinator shall implement booking for services, including:
- Hotels / restaurants / vehicles / trains (airplane) / entrance fees / tour guides / other services.
- For booking vehicles: Ticket number / date / tour code / departure date / route / vehicle type / price / notes (prices can change in the process of implementing the tour) / vehicle plate / driver / tour guides / flight information ...
- For booking hotels: Ticket number / date / tour code / check in date / check out date / room type / room name / price / notes ...
- For food vouchers: Information including menus will be inputted manually
- Tour estimation includes: tour information, cost estimates, revenue estimates
- Calculating profit / loss based on the above information
- Each estimate will be made into two copies: One for accountant, one for tour guides
- The one for tour guides will show only necessary information for tour guides. Information such as revenue, profit / loss will not be shown.
- When the tour finished, employees must have a list of payments and input those data into the software
- Prepare the payment confirmation slip and send to the accountant
- Handing over to tour guides: Programs, lists, estimates, customer reviews, comments of tour guides, confirmation of the handover, welcome board...
- Tour settlement: Display the tour estimates to adjust into tour settlements
- Report system:
- Business reports: by employee (based on the final settlement tour)
Reports on profit / loss according to tour details
- General business reports by timeline like week / month / quarter / year
- …
FINANCIAL - ACCOUNTING MANAGEMENT
- Features of the financial – accounting management modules are basically similar to those described in the Asia Enterprise version
HUMAN RESOURCES MANAGEMENT AND PAYROLL
- According to characteristics of each business
Please contact the sales department of the company for any inquiries:
- Ha Noi: 04.3776.1663
- Da Nang: 0511.222.9308
- Ho Chi Minh: 08.3989.2737
(Please contact us to receive the manual and demo)