Asia for Travel

OVERVIEW OF THE SOLUTIONS

GOALS & OBJECTS

  • These solutions are made to manage activities of the enterprise in a unified, focused and inheritable process: From purchase and sales of tours - tickets – visa services; Management of receivable and payable debts; Management & sales analysis of services providing; Management of cost, fixed assets, instruments and tools etc. to Management of Human resources & Payroll calculation.
  • Target clients who may refer and use these solutions are companies doing business in the fields of tourism; visa service & ticket selling.

OPERATIONAL MODULES

The solutions system includes several modules, which can operate independently or can be connected together to automatically share information with others to create a centralized and unified management system.

  • System management
  • Sales management
    • Ticket selling management
    • Visa services management
    • Tours management
  • Finance - Accounting management
    • Cash & banking
    • Goods/services purchasing and payables
    • Services selling and receivables
    • Tour cost & price management
    • Inventories
    • Fixed assets, instruments and tools
    • Summary & financial statements, tax reports
  • Human resources management and payroll calculation
    • Human resources management
    • Payroll calculation

DATA MANAGEMENT AND CONNECTION

  • Data connection model among departments in the company

  • Working and online data management model of different subsidiaries

  • Accessing and viewing reports models from outside the office

FEATURE DETAILS

SALES MANAGEMENT

  • Departments have separated sales statistics, customer lists, and detailed permissions to each user.
  • All departments operate through the same software, but the information is confidential through decentralized functions.

TICKET AND VISA DEPARTMENT

Ticket department:

  • The data input includes the following information: Customer information consists of:
    • Company name, phone number, tax code etc.
    • Flight details, airline, ticket number, price (net price/fee/ net price + fee) ...
  • Customer information management, including: Information of ticket holder, invoice information, birthdays, airline member number, ID/ passport ...
  • Invoice information include:
    • Customer information / forms of payment (cash, check, card, bank transfer) / flight / showing two currencies on the Invoice (USD, VND) / founder / date ...
  • Managing tickets return/exchange
  • Expenditure tracking by invoice/ ticket / Customer Name
  • Pricing management by each invoice (net price/fee/ net price + fee)
  • Reports supporting ticket department management:
    • Reports on tickets for which invoices have not been made
    • Reports on the implementation of invoices
    • Detailed business reports on ticket sale of each airline (including capital / fees / commissions)
    • Synthesis reports on ticket selling (revenue / profit and loss)
    • Income reports by timeline: week / month / quarter / year

VISA department:

  • Inputting data (customer information, visa expire date, service date, price: net/sale)
  • Invoice making: Detail customer information (date of requesting passport services / date for returning the passport)
  • VISA department reports:
    • Reports on the implementation of visa by customer names (implemented/unimplemented)
    • Visa Expiration Date (whether it expired or not: from ‘date’ to ‘date’, single or multiple entry visa /visa symbols / entry date / name of entry gate)
    • Synthesis reports on visa by timeline: week / month / quarter / year
    • Reports on visa by location

TOUR DEPARTMENT

Outbound tours implementation process

  • Customer information management:
    • Free Independent Travelers (FIT)
    • Group Inclusive Tour (GIT) (managing and caring group leaders)
  • Tour information management, including:
  • Tour numbers, tour names, departure date, end date, ...
  • Each tour will include the tourist list. The information include: customer code, customer name, date of birth, gender, nationality, ID / passport, agent / FIT / GIT / corporation customers
  • Managing information of group/company representatives (basis for invoice issuance)
  • Managing the total number of tourists:
  • Making tour estimation
    • Making services list
    • Setting up entry screen of service fee for each tour
  • Quotation for consultancy services: Notifying about the due date of quotation sending à notifying in the form of reports.
  • Group quotation: Notifying about the due date of quotation sending à notifying in the form of reports.
  • Handling over to group leaders: Notifying about the due date of making settlements à notifying in the form of reports.
  • Booking:
    • Dividing by tours (e.g.: Taiwan, China, Singapore etc.)
    • Notifying about the deadline for depositing or tickets issuing à notifying in the form of reports.
    • When making a deposit, the system will switch to the “Deposit” page àreporting on the bookings which have been deposited.
    • If not making a deposit, the system will change the status to “Booking Cancelled” à the program will be discarded automatically.
    • When issuing a ticket, the system will switch to the “Ticket issuance” page à reporting on the bookings which have been issued.
  • Departure schedule & seats update: allowing seats exchange
  • Allowing file attachments of tour information and contracts (if necessary).
  • Report system:
    • Tour settlement reports
    • Business reports: by employees (based on tour settlements)
    • Reports on profit / loss according to tour details
    • General business reports by timeline like week / month / quarter / year

Inbound tours implementation process

  • Customer information management function includes: FIT & GIT (managing and caring group leaders for GIT)
  • Tour information declaration function includes:
  • Tour numbers, tour names, departure date, end date, ...
  • Each tour will include the tourist list. The information include: customer code, customer name, date of birth, gender, nationality, ID / passport, agent / FIT / GIT / corporation customers
  • Managing information of group/company representatives (basis for invoice issuing)
  • Managing the total number of tourists
  • Based on detailed tour information, the Tour Coordinator shall implement booking for services, including:
    • Hotels / restaurants / vehicles / trains (airplane) / entrance fees / tour guides / other services.
      • For booking vehicles: Ticket number / date / tour code / departure date / route / vehicle type / price / notes (prices can change in the process of implementing the tour) / vehicle plate / driver / tour guides / flight information ...
      • For booking hotels: Ticket number / date / tour code / check in date / check out date / room type / room name / price / notes ...
      • For food vouchers: Information including menus will be inputted manually
    • Tour estimation includes: tour information, cost estimates, revenue estimates
      • Calculating profit / loss based on the above information
      • Each estimate will be made into two copies: One for accountant, one for tour guides
      • The one for tour guides will show only necessary information for tour guides. Information such as revenue, profit / loss will not be shown.
    • When the tour finished, employees must have a list of payments and input those data into the software
    • Prepare the payment confirmation slip and send to the accountant
    • Handing over to tour guides: Programs, lists, estimates, customer reviews, comments of tour guides, confirmation of the handover, welcome board...
    • Tour settlement: Display the tour estimates to adjust into tour settlements
    • Report system:
      • Business reports: by employee (based on the final settlement tour)
        Reports on profit / loss according to tour details
      • General business reports by timeline like week / month / quarter / year

FINANCIAL - ACCOUNTING MANAGEMENT

  • Features of the financial – accounting management modules are basically similar to those described in the Asia Enterprise version

HUMAN RESOURCES MANAGEMENT AND PAYROLL

  • According to characteristics of each business

Please contact the sales department of the company for any inquiries:

  • Ha Noi: 04.3776.1663
  • Da Nang: 0511.222.9308
  • Ho Chi Minh: 08.3989.2737

(Please contact us to receive the manual and demo)



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